Surplus Inventory

What is everyone’s “best practice” procedures to remove inventory parts from RTA after they have been approved by the Finance Department for surplus or disposal? Do you manual charge them out against a specific GL code? We have processed a PO with negative quantities in the past but that felt very clunky. What are some other methods to get the part and the cost out of RTA?

Last year someone here gave a great idea. I ran with it. Started a new facility number and moved surplus, obsolete parts to it. Doing this way has many gains. I have now a detailed list for auction. The cost and price all match up when moved. My CFO was impressed. I do the same for taking vehicles and equipment out of service for replacement. I add " X- " prefix to any part or vehicle/equipment outgoing to help visually on the list.

I hope this works for you

I had considered something along those lines. So does the cost of those item just reside in the “phantom” facility?

Yes, I only have the parts values

That’s exactly how I’d recommend doing it, or moving them to a different bin within the same facility, using a prefix like obs or dis on the bin number (or zz, so they show up at the end of any report or range, making them easier to filter out).

That’s what we do for items we still physically have in stock preparing to surplus. However, once they leave the premises we are looking for the best way to get the costs out of RTA and be able to account for it. We have used negative PO’s in the past, we were wondering if there was a better or more standardized way?

I was wondering if anyone sees a potential problem with setting up a “SURPLUS” vendor file? Then when you process a negative PO on that vendor account you’ll have all the history of the items and the costs of what was surplussed along with any details about the purchaser, the reason, etc included in the notes?